Benefits Brief – May 2019 – “What is a Form 5500? What Do I Do If One Was Never Filed for Our Plan?”

This month’s edition of our Briefs is titled “What is a Form 5500? What Do I Do If One Was Never Filed for Our Plan?”

Understanding the legislation that impacts employee benefits plans can be a challenge.  That’s why we created a monthly education campaign on various compliance topics that affect these plans.  We call these pieces, our Benefits Briefs.

These Briefs may be accessed here…!

Ashton - Monthly Brief - Form 5500 - May.2019

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Comply with the ACA’s Employer Shared Responsibility Rules

Is your business prepared to handle the Affordable Care Act’s biggest requirement for business’?

The employer shared responsibility provision went into effect this 2015 calendar year. Constant coordination and communication between HR managers and payroll is needed in order to ensure accuracy in reporting requirements and payroll data.Here are five ways to ensure accuracy in order to avoid penalties:

  1. Keep track of reporting time periods
    • Choose a look-back period of three months to one year
  1. Coordinate with HR for accurate reporting
    • Complete Forms 1094C and 1095C for end of the year reporting for the 2015 tax year. Get information for employer status, coverage affordability, and eligible employees.
  2. Provide correct information for hours worked
    • Employee service hours are used to determine the full time status for the stability period, and ensure data provided covers the time period. Determine employer status and full time employees. Take note of personnel changes that affect employee’s full time status.
  3. Offer the right health care coverage
    • Make sure affordable coverage is offered to full time employees and dependents in order to avoid penalties.
  4. Determine affordability
    • Affordable health care under employer shared responsibility is coverage that does not cost over 9.5% of employee’s annual household income. Determine affordability through Form W-2, employee salary, or hourly rate information.


With Ashton Benefits’ free online platform, gathering accurate data for reporting requirements can be made easy. Ashton clients receive our system that tracks the correct information. Manually tracking information about your employees without it would be a nightmare. Your company can easily access and update data from your payroll, health insurance, and HR systems all online, in one place. Ashton Benefits is here to help you to remain compliant.

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Topics: aca, aca compliance, employer shared responsibility, healthcare reform, HR, hris, payroll, Technology

Top 5 ways to take your company out of the Stone Age with HRIS


In today’s day and age, companies are looking to implement new technology in every area from sales and marketing to recruiting and even customer service.  So why is it that SO many HR Departments still run their employee benefits programs like its 1980?

I mean come on, half of your employees weren’t even alive when some of the forms you’re using to on-board them were developed!

The truth is there are some really easy and FREE things you can do to take your company’s HR department out of the stone age.

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Topics: benefits technology, employee benefits, hris, Technology